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Conference: Authors' instructions

OMC 2005 GUIDELINES ON PAPER FORMAT AND PRESENTATION
Authors are requested to carefully read the attached guidelines to be strictly followed when preparing their paper.
Papers must be submitted to the OMC 2005 Programme Committee through OMC 2005 Secretariat – Viale Farini, 14 - 48100 Ravenna conference@omc.it no later than
15th December 2004

Papers received after the above deadline cannot be guaranteed inclusion in the Conference Proceedings.

Papers shall be written in English, using a simple terminology, avoiding slang and too technical a jargon.
Thoughts and ideas shall be organised to lead the paper to a logical conclusion and developed straightforward, avoiding unnecessary words and phrases.
The paper included in technical sessions must not exceed 12 (twelve) pages including tables, figures, graphs, appendixes etc.
The paper included in poster sessions must not exceed 6 (six) pages including tables, figures, graphs, appendixes etc.

Format
OMC 2005 Conference Proceedings will be collected and edited on CD Rom.
Papers shall be sent on floppy disk, CD rom or by e-mail as Word 2000 documents (or latest release) converted into HTML format.
Editing procedure:
Write your paper using the “Web Layout” that can be selected from the “View menu”. By doing so you will check that text and images are located in their proper place. Graphs and Pictures must be in JPG or GIF format ONLY. Optimize image quality for proper screen visualization.
Saving procedure:
Save the file as a HTML document from the “Save as Menu”. After conversion into HTML FORMAT, double check that text and pictures are positioned correctly before sending your work.
Please note that this “save procedure” will create a text file and a folder with images.
Transmittal procedure:
Create a new folder named by the paper number that shall include the above folder and file. Add the new folder to WinZip and compress it before sending.

A print-out copy must be sent as well as the file.

Type your text using single space within the text and double space between paragraphs and headings. Margins shall be properly even. Please DO NOT USE COLUMNS.
See enclosed typing specimen.

Font
Use Arial pitch 11, as typing font for the text (the one used for this author’s kit). Pitch 12 bold, capital letters must be used for all headings (ABSTRACT, CONCLUSIONS, etc…). Pitch 14 bold must be used for the PAPER TITLE only.

Key words
Please remember to specify a few key words (4-5) for your paper.

Page number
Please number all pages at the bottom centre (as done in this document).

TITLE
Please type your paper title using capital letters, followed by the list of authors in the order they shall be published.
Please follow this pattern: Initials for christian name. Surname, Company affiliation.
Ex.: J.Cook, Crumpets Ltd.

ABSTRACT
An abstract containing a concise summary shall precede the paper.

INTRODUCTION
The introduction shall outline the concepts developed in the study and the methods applied to expand them.

PAPER CONTENT
The paper shall describe the theory and the supporting data illustrating tests performed as well as pointing out any new information about the topic dealt with.
Subheads can be used to organise the text into sections.

PRESENTATION OF DATA AND RESULTS
Data and results shall be presented in the clearest form whether it be text, graphs or tables.
If using graphs or figures, make sure all illustrations have adequate contrast, number them consecutively and provide them with essential captions underneath.
If using tables make sure they are placed on one page only, unless it is necessary to occupy more than a full page. Avoid tables whenever graphs can better illustrate your supporting data.
Please number tables consecutively and provide them with essential captions.
If using symbols, list them alphabetically in a formal nomenclature.

CONCLUSIONS
Conclusions shall be stated directly and concisely and be closely related to the text.

ACKNOWLEDGEMENTS
If acknowledgements for special help from individuals and/or organisations is included, it shall be brief.

REFERENCES
All references shall be listed numerically in the order they are cited. Please follow the patterns below:
Reference to articles:
Author's surname, initials for christian name, "Title of the article", Title of the periodical, publisher, date of publication, volume no., page no(s).
Reference to books:
Author's surname, initials for christian name, "Title of the book", publisher and city of publication, date of publication, page no(s).

APPENDIX
If supporting material is extremely detailed or based on mathematical derivation, use appendix or appendices, designating them Appendix A, Appendix B and so on.

FIGURES
Figures shall be organised in the simplest form. Use only as many grid lines as necessary.
Avoid graphs on log-log or semilog grids.


!!ATTENTION!!
Avoid including in your technical paper any material of commercial nature. Replace, where possible, trade names with generic descriptions.

DURATION OF PRESENTATION
The presentation will last 20 minutes MAXIMUM and will be followed by maximum 5 minutes of questions-answers time.
Please check duration of your paper presentation in advance.

SPECIMEN FILE

YOUR PAPER NUMBER MUST BE QUOTED IN ALL CORRESPONDENCE WITH
OMC 2005 SECRETARIAT.

Please SUBMIT PAPER AND FORMS by 15TH DECEMBER 2004:

FORM COPYRIGHT TRANSFER AGREEMENT
(48 Kb)
   
FORM AUDIO-VISUAL SERVICE RESERVATION FORM
(47 Kb)

 
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